How To Manage Recurring Services With Landscape Business Software

If you own or operate a successful landscaping business, you know that recurring services make up a good portion of your bottom line at the end of the year. Much like a monthly membership, recurring landscape services enable you to scale your business while adding financial stability at the same time.

Of course, having a high volume of recurring services sets the stage for a management nightmare if you don’t have a reliable system to keep it all running smoothly. Luckily, modern technology allows us to implement landscape business software that automates many of the management tasks and keeps it all organized in one place.

Here are some of the ways that landscape business software can help with your recurring services.

Scheduling Landscaping Jobs

Naturally, scheduling is a big part of recurring landscaping services. In some cases, you may need to schedule services months in advance, and when you multiply that by 10, 20 or 100 customers, it can get positively mind-boggling. If you aren’t paying close attention to detail, it’s easy to miss appointments, double book customers, or end up short-staffed.

With high-quality software, you can put your calendar and spreadsheets away and automate all of your job scheduling. Just imagine how this will simplify your life and streamline your business process. It will also free up valuable time for you to work on growing the business. You can also set recurring services so they keep occurring on the same date indefinitely to avoid having to manually reschedule them. This is leaps and bounds ahead of traditional offline calendars, which require you to manually check the calendar every day to see what work services you have coming up.

Dividing Each Job into Specific Services

Every time your team shows up for a job at a customer’s property, there will be one or more specific services they are there to perform. That’s not exactly groundbreaking news, but it is important to define the services that will be provided on each date. Thee are both one-time and recurring services that can include lawn mowing, trimming bushes, cutting trees, various aspects of landscape design or any number of other services your particular business provides.

Your goal should be to provide the services in the most efficient way possible that satisfies the client and your workflow. With quality landscape business software in place, you can enter the details and it will create a schedule for you that accommodates both the recurring and one-time services that need to be completed for each property.

Scheduling Nearby Jobs on the Same Date

With dependable landscape business software like you get with Arborgold, you can group jobs in a specific area for the same date. So many landscaping companies end up crisscrossing around town, completing jobs in one area, moving to another and then going right back to where they started to finish the day. Not only does this waste valuable time, but it also results in more mileage on vehicles and unnecessary gas usage. When you’re able to group jobs together, you can keep your team in one area for most of the day or even full days, maximizing your time and saving money.

Automated Successor Services

Quite often, completing one landscaping service means setting up another one. In the past, this meant heading back to the calendar and re-drafting your schedule. But with Arborgold’s successor services feature, you can plan out a schedule for a set of services and have each one scheduled automatically when the previous one is complete. As soon as one service is marked complete, the other ones will be auto-populated in the calendar on pre-set intervals. This saves you several steps and ensures your calendar is always up to date for the next person that needs to take a look.

Job Routing

Job routing is a feature of quality landscape business software that’s designed to map out a day’s worth of work in a way that results in the least amount of driving time for your team. This will maximize efficiency while keeping travel costs down. With efficient routing, you may also be able to add more daily services to the schedule and increase revenue because it will free up time over the course of the day. Your team members can just hop in the vehicle already knowing the most efficient route to take and in which order to tackle the day’s jobs.

Payments and Billing

Payments and billing is another area where you can get bogged down without reliable software in place. Whether you are providing one-time services or recurring services, the right software allows you to set up billing for daily, weekly or monthly payments so you can just set it once and then forget about it. When clients are billed automatically, you can focus on what you do best and let the software take control.

All you have to do is choose a monthly billing date, enter the amount of each transaction and then the method of payment. Then, your recurring customers will be billed at the same time each month. You can also keep the details of your customer’s payment information safe and secure, send invoices via email and have them paid online and manage the whole thing on the fly.

As you can see, having high-quality landscape business software in place will simplify a range of different business processes and help you grow your business as a result. Not only will you have higher customer satisfaction by avoiding common scheduling mistakes, but you’ll have more time to direct to activities that will expand your reach and make your business more sustainable into the future. At Arborgold, our landscape business software allows you to accomplish everything mentioned in this post and more. Take a tour today and find out what we can do for you and your business.