How can landscaping billing software simplify your business?  Billing is an area that can cause significant stress for landscape business owners. If you’re one of them, Landscaping billing software can provide you with a faster, easier way to handle this crucial area of accounting.  

Stressed Landscaper

In just a minute, we’re going to look at ways Arborgold’s software can simplify your billing. We’ve gone to great lengths to simplify the billing and accounting process at your business, and have done so with an eye on the specific issues facing landscaping companies. We’re going to show you exactly how you can make 3 common billing functions easier with landscaping billing software.

But first, we need to take a look at…

Why Billing Takes Up So Much Time And Resources At Most Businesses

Most business owners have mixed feelings about billing.

On the one hand, it’s how our bread gets buttered. On the other hand, it can become exceedingly complicated, time-consuming, and even stressful. In extreme cases, billing can actually result in a loss of revenue, when clients question their bills and refuse to pay, believing they were entitled to services they didn’t receive.

In larger businesses, it’s not unheard of to have entire departments dedicated to billing alone. This is usually the case with larger companies with million a year in revenue. The average landscaping company can’t afford such expenses, and usually has an accountant manage billing tasks for them. In other cases, the owner will handle billing personally.

In either case, whether you’re handling billing yourself or have an accountant, it takes up resources. And if you’re using a regular spreadsheet or even Quickbooks, you’re spending more resources on them than you need to. With spreadsheets, everything needs to be done manually. Every line item needs to be added by hand. Every hour needs to be meticulously written down and recorded.

Landscape billing software provides the solution. By automating and streamlining billing processes, landscaping billing software can reduce the time that you or your accountant spend on these tasks. And it just so happens that Arborgold has one of the best landscaping billing software suites in the world.

Now, as promised, we’ll show you how Arborgold’s landscape billing software can save the time and money you spend on billing.

Landscaping Billing Software for Individual Line Items

In accounting, specific deliverables and other tasks tend to be broken down into line items. Not only are these line item scheduled at different times, they are often billed separately too. Some line items are also scheduled across multiple days, for example a large mulching job may take 3 days to complete. 

Using Arborgold individual line items can be scheduled over multiple days and billed as they are completed. Each line item is tracked to the crew it was assigned and has it’s own status for tracking, pending, scheduled, invoiced. Best of all you don’t have to wait until the entire job is finished to bill the completed items. Keeping your cash flowing reduces the stress of meeting payroll and paying the bills. 

Aborgold lets you skip all of those headaches, helping you keep track of what’s billed and what items are left to invoice on the job. Invoices can also be generated, printed/emailed  in batch (invoicing more than one job at a time) reducing time spent invoicing jobs one by one. 

Billing for Time & Material

Tracking time and material on jobs can be a huge drain on human resources. Not only do you have to keep track of start and stop time and materials you have to:

  1. add everything up at the end of the job 
  2. enter all the information in your accounting
  3. create the invoice

This is time consuming on and a drain on office staff.  Let alone the mistakes that can be made adding up the numbers.  

Using Mobile to Enhance your Lawncare Business

Fortunately, Arborgold makes it easy to calculate time and material.  

Using Arborgold’s Mobile Crew app, time is tracked and automatically calculates the billing amount to charge the client.

Crew foreman simply

  1. Click the start button and stop button when finished.
  2. Add additional billable inventory.

The amount of time spent is multiplied by the charge amount for that employee.  The invoice amount is automatically calculated. Information entered is cued up for billing from the mobile crew app or for the office to review and bill.

Tracking inventory and Purchase Orders With Landscaping Billing Software

Landscaping is an inventory-heavy business. Between machinery, oils, fertilizers and tools, we go through a lot of it. Tracking inventory can be extremely time consuming, especially if you don’t have landscape billing software to help you do it.

If you’re looking to track inventory better, Arborgold’s landscape billing software is equipped to help you do it. Offering a built-in inventory tracking system, Arborgold eliminates the need for additional software or (heaven forbid) paper-based inventory tracking systems.

Arborgold also comes with a number of great features for tracking employees, equipment, and anything else that needs tracking.

But the value doesn’t end there. Arborgold was designed as a CRM for landscape and lawn care businesses, but has since evolved into a complete business management solution.

Landscape Equipment Resources

Arborgold offers all the backend business management resources that landscaping companies need, including:

  • Accounting with Quickbooks integration.
  • CRM contact management.
  • Email marketing.
  • Job costing and scheduling.
  • And of course, landscaping billing software.

If you still haven’t signed up for Arborgold, click here to discover the difference it can make.

 

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